“Maximize the Benefits of Email Communication Whilst Minimizing the Risks Resulting from Misuse.”

If you are searching for an Email Policy drafted by experts,
PLUS a unique detailed implementation strategy.... then look no further.
 

Dear Colleague,

Email is often credited with revolutionising business communication and enhancing productivity. Its simplicity, speed of transmission and low cost make it a powerful means of communicating with colleagues, customers and suppliers.


So, What Are The Risks?

Email can be an incredibly informal method of communication and is also viral in nature. The ease and speed at which email messages can be forwarded to many recipients can present a range of risks to organizations -- if not sufficiently controlled. These risks include:

Key email risk factors:
 

	Breach of confidentiality
	Damage to reputation
	Lost productivity
	Legal liability
	Damage to IT systems and electronic files
	Increasing IT network traffic

Implement Your Corporate Email Policy Now

Let's take a look at the potential risks one by one...

Breach of Confidentiality
Confidentiality breaches are caused most frequently by staff within a company. Confidential information can include the company’s strategic direction, sensitive product data (e.g. a new product yet to be released), sales information, prospective and current contracts, or information about other employees.

These breaches may be deliberate, for example by a disgruntled employee or someone about to resign and join a competitor. Equally, they can be caused accidentally by someone mistakenly selecting the incorrect email address when sending an email.


Damage to Reputation
There is little question that the content of an email sent via a company’s email system can affect its reputation if poorly worded or containing offensive or inappropriate material.

In a well publicised case, an email chain was started by a girl forwarding an inappropriate joke to her boyfriend who worked for Norton Rose, a UK-based law firm. Their resulting email communication discussed intimate details of their sex life and was read by over 10 million people worldwide when forwarded by the boyfriend to his friends who forwarded it on.


Lost Productivity
Although statistics vary, numerous surveys tell us that a significant proportion of email passing though a company’s email system (whether amongst colleagues internally or others externally) are either not of a business or productive nature.

Surveys regularly report that over 75% of employees use their company email system to send and receive personal emails. Additionally, a recent study by Gartner Group found that unproductive internal emails take up 30% of employees’ time spent reading email.


Legal Liability

In most cases, employers rather than employees are held legally responsible for the contents of messages transmitted from their email systems. As a consequence, inappropriate emails can result in significant penalties imposed by the courts.
 

	10% of US employers have been subpoenaed to produce employee emails in lawsuits
	8% of firms have had sexual harassment or discrimination claims because of inappropriate use of email and the Internet by employees
	$2.2 million was paid by The Chevron Corporation to four female employees, settling a suit in which the women claimed jokes sent via Chevron's email was sexual harassment
	In one of the most often recited cases in the UK, one of the leading insurance companies, Norwich Union, which was ordered to pay £450,000 damages to Western Provident a rival insurer, following the disclosure of libellous emails originating between staff inside the company incorrectly claiming Western Provident was in financial trouble.

In addition to the risks faced by the written or graphical content of emails, companies may also be liable if an employee sends an email containing a virus, however unwittingly.

The content of email messages is subject to the same legal obligations as letters and faxes. During legal action against a company, the courts may request the contents of email messages related to the case be submitted as evidence.

This may require the company to restore archived messages and conduct a detailed and potentially manual intensive search. In addition to the effort required to meet these obligations, there is also a risk of uncovering evidence the company was not aware of and damaging to its case.


Damage to IT Systems and Electronic Documents
As anyone who has suffered can attest to, the introduction of a virus to an individual PC or corporate network has the potential to cause enormous havoc, leaving a trail of destruction in its wake. If not sufficiently protected, documents may be destroyed and unrecoverable and significant time may be required to recover PCs damaged in the virus attack.


Increasing IT Network Traffic
Personal emails which often contain attachments containing large files of music, pictures or videos take up unnecessary network bandwidth which, especially on smaller networks, can have a detrimental effect on business related network traffic.

How Will WorkingDocs.com™ Email Policy Help?

The good news is these risks can be managed effectively by the implementation of a well drafted corporate Email Policy. WorkingDocs.com™ Email Policy has been drafted by experts and is already being used in organizations around the world.

It will:

	Communicate the required standards and behaviours expected of staff when using email, ensuring they are aware of their obligations.
	Keep risks to a minimum by ensuring staff are not ignorant of their obligations and will encourage them to inform the appropriate person upon receipt of an inappropriate email.
	Enhance a company’s ability to minimise any arising legal liabilities by demonstrating it has taken steps to prevent inappropriate use of its email system.
	Provide best practice guidelines to encourage staff to use email in an effective manner, enhancing productivity and ensuring the company’s reputation is not damaged by inappropriate use or poorly, unprofessionally drafted emails.

Your Email Policy Will Be Easy To Implement
Fortunately with our documentation in hand, implementing your organization's email policy won't create a nightmare either.

This unique Email Policy template doesn't just contain the actual email policy document itself, but also comes with helpful advice on how to roll the policy out across your entire organization.

You'll receive vital information on how to make your employees aware of the new policy and how to ensure that the policy is fully implemented and properly used by your organization.

Click here to order now

Your Organization Will Protect Itself From A Whole Range Of Risks
Having a properly prepared Email Policy will provide immediate protection from the following risks. Needless to say, no absolute guarantees can be given as to outcomes, but you will have at least taken some basic steps to cover yourself once this policy is instigated:

You're just moments away from owning a policy that will help deal with the following crucial issues:

breach of confidentiality

damage to reputation

lost productivity

legal liability

damage to IT systems and electronic files

increasing IT network traffic
 

A Professionally Written Email Policy For Your Organization.

You can be up and running with your new Email Policy defined, just minutes from now.  All without paying expensive professional fees to invent your policy from scratch.

Maybe you were expecting to have to pay hundreds to receive a document and implementation plan of this quality. But if you act quickly, you can enjoy all the benefits of a professional written Email Policy for your organization and pay just $29.99.

Plus Your Full Implementation Strategy Laid Out For You.

Having the right Email Policy is ONLY the first step, because without proper planning  and implementation, it will lead to a ‘policy without teeth’ and will not effectively minimize the risks or encourage best practice in email use.
 

Fortunately this policy is the only one available which comes complete with guidelines for the successful implementation of your Corporate Email Policy. It's based on the best practise previously adopted by other organizations and includes:

How to gain the commitment of senior management and line managers

How to best tailor the policy to your organization's specific needs

Important ways to communicate the policy and educate staff

The importance of obtaining compliance declarations from all staff

The necessity of email disclaimers on all outbound internet email

Why checking and implementing an email virus strategy is key

Benefits of email monitoring / filtering software

How to ensure policy enforcement

How to review, modify and communicate changes to the policy
 

All Backed By Our Unconditional Guarantee.

As with all Working Docs™ policies, we're so confident that our Email Policy will solve your problem, that we're prepared to offer this unique money-back guarantee.

Purchase this Email Policy and if you're not content for any reason, you can return it for a 100% refund. No questions asked. Now here's our guarantee in black and white:

Just To Recap. . . Here's What You'll Receive:

	A professionally created corporate Email Policy devised by WorkingDocs.com™, including: -  Security and Email Access -  Best Practice Guidelines -  Personal Use -  Use of Signatures -  Unacceptable Use -  Monitoring of Emails -  Messages Transmitted via the Internet -  Retention Strategy -  Email Management (incl. SPAM) -  Disclaimer Rules
	BONUS #1: An implementation plan with everything you need to know and do to roll the plan out to your organization.
	BONUS #2: Sample short and long email disclaimers. It is important to ensure all outbound emails are accompanied by a suitable disclaimer to minimize the risks arising from any inappropriate use. The Sample Email Disclaimers bonus supplied by WorkingDocsTM contains sample text which could be used for such a disclaimer.